Job Description

Our offshore wind client is seeking an Administrative Assistant / Front Desk Attendant to work on a temporary basis covering a maternity leave. The contract will last from approx. July 21 to February 6. This is a fully onsite, 40 hour per week Monday - Friday position.

Responsibilities

• Greeting visitors upon arrival informing them of emergency exits and egress plans, and answering incoming calls
• Being responsible for vendor and property management coordination and relations
• Managing incoming and outgoing mail and packages and delivering them to the appropriate employee or department
• Providing administrative and project support to the Facilities department and Boston office employees as needed
• Managing, ordering, setting up and coordinating all catering, staying within budget for all events, and maintaining a stocked kitchen
• Ordering and maintaining office supply inventories and managing the spending budget for various vendors.

Requirements

• Candidate should have 3-5 years administrative or office manager experience
• Have a kind, helpful and professional demeanor
• Have strong attention to detail, are well-organized, and have the ability to multi-task
• Are able to ensure tasks are thoroughly completed
• Have strong written and verbal communication skills
• Have excellent time management and the ability to prioritize work
• Have strong interpersonal skills to interact positively with all employees.
• Preference for Facility Management experience

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