Job Description

A recognized pharma company is actively seeking a new Administrative Assistant to join their growing team.

About the Opportunity:

• Assignment Length: 8+ months
• Schedule: Monday to Friday
• Hours: 8:30am to 5:30pm (1-hour lunch break)
• Setting: Hybrid (3 days a week onsite)

Responsibilities:

• Manage the CEO's complex & frequently changing international and domestic travel, appointments and meetings, while maintaining maximum flexibility for consistently shifting priorities.
• Coordinate large scale ELT & Board meetings, such as but not limited to catering, room reservations both on & offsite, additional cleaning or services as needed, confirmation and rescheduling process as needed and directed
• Maintain the executive office area with appropriate supplies, liaise with information technology to ensure functioning equipment & any other essential items
• Promptly respond to emails, calls, and voicemails as necessary, level-setting expectations for turn around on each request
• Prepare & submit expense reports for Business Operations Manager & CEO within the parameters of the policies.
• Maintain a professional and welcoming demeanor when greeting and interacting with internal & external personnel, whether in person, over the telephone or email
• Act as a representative of the Business Operations Manager and CEO's office
• Maintain strict confidence on all scheduling, meetings and matters regarding the Business Operations Manager & CEO

Qualifications:

• 2+ years of experience as an Administrative or Executive Assistant
• Associate's and/or Bachelor's Degree
• Experience supporting C-Suite and Executive Leadership directly
• Experience in Life Sciences, Biopharma, Biotech, Pharmaceuticals or Healthcare industry
• Strong working knowledge of Outlook and Microsoft Suite

Desired Skills:

• Experience with Concur
• Experience with Melon (Travel Booking)

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