Job Description

Position Summary

Reporting to the President, the Executive Assistant to the President is a full-time 12-month exempt administrative position. The Executive Assistant provides organizational, communication, and project support to the Office of the President and the School. They have direct responsibility for carrying out the administrative management of the office. They are responsible for various complex and confidential administrative, operational, and governance tasks and special projects as assigned. The Executive Assistant supports the President in all areas, including student and alums relations, institutional advancement, board relations, faculty and staff relations, operations, and budget planning. The position carries substantial responsibility and requires a broad range of skills, including editing documents prepared by the President and exercising considerable judgment, initiative, discretion, and independence. 

Full-Time

(Salary range: $60,000-70,000)

Responsibilities

• Maintains the President’s calendar and daily log of activities and arranges meetings, appointments, travel schedules, and special events. Serves as the recorder and prepares minutes for the President, leadership team meetings, and other meetings as assigned .
• Ensures that needed documents for meetings are collected and disseminated promptly.
• Is responsible for travel arrangements and preparing the President's notes and materials for various meetings and presentations.
• Works with the Development staff on planning special functions and events involving the President. 
• Acts as Board Liaison and provides administrative support to the Board of Trustees, coordinating meeting requirements with the trustees, including hotel arrangements and hospitality, and acts as backup for the recording secretary at Board meetings. 
• Prepares, analyzes, and oversees record-keeping and office budgets and expenditures in the Office of the President, including forecasts. Submits expenditure and reconciliation documentation on a timely basis. 
• Supports the president’s preparation for meetings and presentations. 
• Takes the lead to ensure successful completion of projects as regularly assigned. 
• Plans events as assigned. 
• Oversees the Office Calendar, managing internal and external booking of events. 
•  Performs clerical and administrative support tasks as needed: answers the phone, receives deliveries, photocopies, distributes materials, distributes mail, and arranges teleconference calls, etc. 
• Other duties as assigned. 

Qualifications 

The Executive Assistant to the President is preferred to possess a bachelor’s degree and at least three to five years of progressively responsible experience in a related administrative position, preferably in a higher education environment or an equivalent combination of education and experience. An ideal candidate will have experience in event planning and board relations. 

The preferred candidate will be well-organized, have strong and effective verbal and written communication skills, time management and organizational skills, be able to manage different projects simultaneously, and work effectively under pressure. The candidate must be able to work independently without direct supervision. 

This position requires someone who will exercise high discretion and can deal with diverse groups of individuals and situations with a high degree of tact and good judgment. The ideal candidate should demonstrate computer proficiency, including Microsoft Office and a willingness to learn new applications. 

Job Requirements

• Ability to demonstrate an understanding of a mission-based organization. 
• Ability to take initiative and organize and complete projects with minimal supervision. 
• Ability to focus on details as well as the big picture. 
• Ability to manage multiple projects, determine priorities, and meet deadlines. 
• Excellent verbal and written communication skills. 
• Excellent customer service skills and business acumen.
• Proficiency with Microsoft Office Tools (Word, Excel, PowerPoint).
• Occasional evening and/or weekend work to support Meadville Lombard events, as requested (several times/year)

HOW TO APPLY 

Meadville Lombard Theological School is an Equal Opportunity Employer and encourages women, persons of color, and persons with disabilities to apply. The School is committed to enriching its educational experience through diversity in faculty, administration, and staff. 

Meadville Lombard Theological School offers a competitive salary and benefits package, including spouse/partner/family insurance options. 

Interested applicants should submit 

• a cover letter 

• resume 

• contact information for three professional references 

by email to: 

Philip Pena, Vice President, Finance and Administration Meadville Lombard Theological School 

ppena@meadville.edu 

Meadville Lombard Theological School is a graduate school affiliated with the Unitarian Universalist Association, having roots dating back to 1844. The school’s degree programs focus on ministerial and religious leadership provided through an innovative low-residence program of contextual-based learning. Additional information about the school can be found at

Meadville Lombard is an Equal Opportunity Employer and encourages women, persons of color, and persons with disabilities to apply. The school is committed to enriching its educational experience through the diversity of its faculty, administration, and staff.

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