Job Description
LaSalle Network has partnered with a leading environmental consulting company specializing in energy and water efficiency as they search for an
Executive Assistant/Office Manager . As a certified Woman-Owned Business Enterprise (WBE), they are dedicated to helping and empowering individuals and organizations to make smart resource choices. With deep roots in energy efficiency program design and implementation, their team is passionate about creating sustainable solutions that make a positive impact on the environment.
Our client is seeking a highly organized and proactive
Executive Assistant/Office Manager with strong executive support experience to join their dynamic team at their Chicago headquarters. This role requires a blend of strong office management skills and the ability to provide executive assistance on an as-needed basis. The ideal candidate will be adept at managing daily office operations, supporting the C-suite with administrative tasks and acting as a central point of contact for other office managers nationwide.
Office Manager Responsibilities: - Complex calendar management for c-suite with multiple competing priorities
- Oversee daily office operations to ensure a smooth and efficient work environment at our client’s Chicago office
- Manage office supplies inventory and place orders as needed
- Coordinate office maintenance and repairs, liaising with vendors and service providers
- Ensure the office is clean, organized and welcoming for employees and visitors
- Implement and maintain office policies and procedures
- Assist in organizing company events, meetings and team-building activities
- Plan and manage office logistics including food, room reservations and supplies
- Serve as a go-to resource for other office managers around the country, providing guidance and support
- Provide administrative support to the C-suite, including travel arrangements, expense reporting (using Oracle) and timecard management
- Organize and prioritize CEO notifications and deadlines and organize the email inbox
- Handle confidential and sensitive information with discretion
- Schedule and coordinate meetings, conference calls and appointments
- Assist with scanning and managing mail forwarded to the Chicago office
Office Manager Requirements: - Proven experience as an office manager or administrative assistant
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Oracle for expenses and Concur for travel arrangements
- Ability to work independently and as part of a team
- High level of professionalism and integrity
- Passion for sustainability and environmental issues is a plus
- No degree required
If you are interested in this opportunity and meet the qualifications, please apply today!
Thank you,
Katie Binswanger
Associate Principal
LaSalle Network
Job Tags
Permanent employment,