Job Description

Seeking a Medical Office Manager to work in Jamaica, NY. This position will be responsible for coordinating the daily activities and functions of the Hospital Medical Center Anesthesia Department. Tasks and projects will include managing QGenda scheduling, clinicians’ payroll, working with Hospital Medical Center staff to resolve any credentialing issues. Responsible for timely printing of billing charge tickets and communication for third party billing company.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITES

• Managing all office procedures and staff.
• Assisting Anesthesia leadership with administrative tasks.
• Preparing staff schedules and Hospital Medical Center Anesthesia Department payroll.
• Monitoring and tracking time and attendance for 15 employees.
• Updating, revising, and creating Hospital Medical Center Anesthesia Department PI dashboard and stoplight reports.
• Maintaining sick and vacation time for clinical staff.
• Recording minutes of departmental meetings.
• Maintaining and updating provider compliance files.
• Must ensure the department is Joint commission readiness.
• Managing phone triage and ensuring communication is clear and timely.
• Requisitioning office supplies and equipment.
• Printing and preparing anesthesia charge tickets for third-party biller.
• Preparing, typing, and editing documents.
• Submissions of payroll for clinical and clerical staff.
• Performs other incidental and related duties as required and assigned.

EDUCATION AND EXPERIENCE

• High school diploma or GED required.
• College degree in appropriate field preferred.
• 5 years’ experience minimum in a managerial setting, preferably in a health care organization.

SKILLS AND ABILITIES

• Ability to function well in a high-paced and at times stressful environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Demonstrates strong communication, written, and typing skills.
• Proficient with Microsoft Office or related software.
• Ability to work efficiently both independently and in a team environment.
• Ability to multitask.
• Exceptional organizational skills and detail oriented.
• Record keeping.
• Data entry.
• Billing.
• QGenda, Kronos, EPIC, and Outlook.
• Knowledge of hospital credentialing and privilege process.

PHYSICAL REQUIREMENTS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The work requires the following activities: climbing, bending, stooping, kneeling, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. The work is performed primarily indoors.
• The employee must occasionally lift and/or move up to 25 pounds.

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