Job Description

Office Admin

6 month contract to hire

Onsite in Rockville, VA

Start date: 11/03

Rate: 20-25/hr

JOB DESCRIPTION

We are seeking a detail-oriented Office Administrator to join our team. The Office Administrator will support our daily operations and ensure a smooth-running office environment. This role requires strong billing and data entry experience, excellent client-facing skills, and proficiency in Microsoft Office Suite—especially Excel. The ideal candidate will also handle standard administrative duties such as answering phones and ordering office supplies.

Responsibilities:

• Billing & Invoicing: Process client invoices, track payments, and assist with account reconciliation.
• Client Interaction: Serve as a primary point of contact for clients, providing professional and courteous support.
• Data Entry: Accurately input and maintain client and operational data across systems.
• Client List Management: Regularly update and maintain client records to ensure accuracy and completeness.
• Administrative Support: Assist with scheduling, document preparation, and general office tasks.
• Phone Management: Answer and direct incoming calls in a professional manner.
• Office Supplies: Monitor inventory and order office equipment and supplies as needed.
• Reporting: Generate reports using Excel and other tools to support business operations.
• Office Coordination: Ensure smooth day-to-day operations of the office environment.

REQUIRED SKILLS AND EXPERIENCE

• Proven experience in billing, data entry, and administrative support.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Comfortable in a client-facing role.
• Ability to manage multiple tasks and prioritize effectively.
• Experience answering phones and managing office supply inventory.

NICE TO HAVE SKILLS AND EXPERIENCE

• Familiarity with CRM or billing software.
• Experience in a fast-paced office environment.
• Ability to work independently and as part of a team.

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